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PUBLIC COMMENT
Individuals seeking to address the Board as part of the Public Comment period of a Regular Meeting should sign up by contacting the Office of the President at bwillia1@ramapo.edu or trustee@ramapo.edu by noon on the business day preceding the meeting. Commenters shall provide their name, relationship to the College, and the subject of their comment when signing up.
I. Seal
II. Powers, Duties, & Responsibilities
III. Office
IV. Committees of the Board
V. Board Membership and Representatives
VI. Board Meetings
VII. Amendments, Review, & Waiver
I. Seal
The seal of the College, as previously adopted by the Board of Trustees (hereafter referred to as “the Board”), shall be kept in the custody of the Secretary or Recorder of the Board and shall be used as the Board may from time to time direct.
II. Powers, Duties, & Responsibilities
The governance, control, conduct, management and administration of 69ɫƵ of New Jersey is vested in the Board of Trustees. The Board shall exercise such powers and duties as are prescribed by law.
The purpose of the Board is to hold the College in trust for the public to serve and advance the overwhelming interest in public education. Representing as it does the public interest, rather than any particular constituency of the College, the Board is charged with formulating the specifics of 69ɫƵ’s mission, establishing the policies for fulfillment of that mission, and seeing to it that those policies are stewarded effectively.
It is the responsibility of each member of the Board to understand the principles of effective governance. Board members shall demonstrate this understanding by embracing the full scope of the Board’s duties, while respecting the different roles of the Board and the administration. Board members shall be ambassadors for the College and for public higher education. Board members shall lead by example, conducting themselves ethically, thinking independently and acting collectively. They shall promote justice, equity, sustainability, and inclusion. To serve the College strategically, Board members are expected to understand its mission, culture, constituents, and context; to prioritize long-term sustainability; and to ask insightful questions while listening with open minds.
III. Office
The principal office of the College and the Board shall be c/o the Board of Trustees and Office of the President at 505 Ramapo Valley Road, Mahwah, New Jersey 07430, and the Board may have such other offices for the conduct of its business as it may from time to time designate.
IV. Committees of the Board
V. Board Membership and Responsibilities
a. Voting Members
The Board shall consist of the following voting members:
○ Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance of, promotion or disciplining of any specific prospective officer or employee or current officer or employee employed or appointed by the Board, unless all the individual employees or appointees whose rights could be adversely affected request in writing that the matter or matters be discussed at a public meeting;
○ Any matter involving the purchase, lease, acquisition or sale of real property with public funds, the setting of banking rates or investment of public funds, where it could adversely affect the public interest if discussion of these matters were disclosed; or
○ Any pending or anticipated litigation in which the Board is, or may become, a party, where it could adversely affect the public interest if discussion of these matters were disclosed, or any matters falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his/her ethical duties as a lawyer.
b. Nonvoting Members
The Board shall also have the following nonvoting members:
c. Nonvoting Representatives
The Board shall also have the following nonvoting representatives:
d. Participation of Nonvoting Members and Representatives
The President of the College, although a nonvoting member of the Board, shall have the right to participate in all discussions of the Board and its Committees.
All other nonvoting members and representatives shall have the right to participate in all public discussions of the Board and its Committees (as defined in the Committee Charter), provided that such other nonvoting members and representatives shall not have any right to participate in:
e. Terms
The members of the Board shall, as prescribed by law and in accord with the Board’s bylaws, have the following terms:
f. Vacancies
Vacancies shall be filled in the same manner as the original appointments for the remainders of the unexpired terms, provided that a vacancy in the office of Student Trustee shall be filled by the Alternate Student Trustee.
g. Officers of the Board
The election of Officers of the Board and the maintenance of Officer terms shall be in accord with the following:
i. Role of the Chair
The Chair, when present, shall preside at all meetings of the Board and Executive/Judicial Committee. The Chair shall have general supervision of the affairs of the Board, subject to the approval of the Board. The Chair shall sign all reports, documents and/or instruments of any nature required by law to be filed or executed by or on behalf of the Board. The Chair may also serve as a member ex officio of all committees and shall annually appoint the members and designate the Chair of each committee.
ii. Role of the Vice Chair
The Vice Chair shall have and exercise all the powers and duties of the Chair, including without limitation signature authority, in the case of their absence or inability to act, and shall perform such other duties as may be prescribed from time to time by the Board.
iii. Role of the Treasurer
The Treasurer shall serve as a member of the Resources Committee and the Audit Committee. The Treasurer shall oversee through their Committee service, the Board’s review of and action related to the Board’s financial responsibilities.
VI. Board Meetings
a. Place
The Board shall meet at its principal office or at such other place as the Chair of the Board shall from time to time designate.
b. Time
The Board shall hold its annual meeting during the month of September, at which time the Board shall elect its Chair, Vice Chair, Treasurer and such other officers as it shall then determine.
The Board shall hold other regular meetings at such other times as the Board shall designate, except that there shall be a minimum of five meetings a year (including the annual meeting and the annual budget hearing).
c. Other Meetings
Other meetings of the Board shall be convened when called by the Chair or upon the request of three voting members of the Board.
To the extent permitted by law, the Executive/Judicial Committee may take action on behalf of the Board on any emergent matter requiring an immediate decision between regularly scheduled meetings. At the next regular meeting of the Board, the Executive/Judicial Committee shall report its decisions to the full Board. Any three members of the Executive/Judicial Committee shall constitute a quorum thereof.
d. Notice
The notice requirements of the Open Public Meetings ) et seq., and any amendments thereto, shall be implemented. The Record, published in Hackensack, is the official newspaper to receive notices of Board of Trustees meetings.
Notices shall also be sent to The Ramapo News or any successor student newspaper.
The bulletin boards, located outside the Office of the Dean of Students and the Birch Mansion entryway, are the official on-campus locations for posting notices of Board of Trustees meetings and all notices of such meetings shall be posted thereon.
e. Closed Session
The Board may meet in closed session for such purposes and in accordance with such requirements as are stated in the Open Public Meetings Act, ) et seq., and any amendments thereto.
Actions taken at a closed session of the Board shall be made known to the public at the time of public action or at such other time as the need for confidentiality no longer exists.
f. Agenda
At its annual meeting, the Board shall determine what major policy matters require determination in the coming academic year, and shall assign each such matter to the agenda of a designated meeting during said year.
The agenda for each Board meeting (including the annual meeting) shall be prepared by the President of the College (or, in the President’s absence, by the President’s designee) and by the Chair of the Board (or, in the Chair’s absence, by the Vice Chair) and shall be made available to each Board member and to the student, faculty and staff representatives to the Board at least seven (7) days before the meeting date.
The agenda shall include:
i. items required by law;
ii. the policy matter, if any, assigned thereto at the annual meeting;
iii. any item submitted by a voting member of the Board to the President and the Chair at least 10 days before the meeting date;
iv. such other matters as, in the opinion of the President or the Chair, are necessary or appropriate for Board consideration; and
v. comments from the public.
g. Consent Agenda
The Board may, from time to time, deploy the use of a consent agenda as an efficient means by which routine, procedural items, not requiring discussion, are acted upon as part of the Board’s publicly noticed meeting. The deployment of a consent agenda shall be in accordance with the following guidelines:
h. Quorum
A quorum shall consist of a simple majority of the Public Members of the Board. No voting may take place in the absence of a quorum.
i. Voting
Only voting members of the Board may introduce motions, second motions or amendments, or count as part of a quorum except as noted above in Section V.a., V.b., and VI.c.
Voting may take place by conference call only at a properly announced meeting and when a teleconference system is used so that all provisions of the Open Public Meetings Law are met.
j. Voting Majority
A motion shall carry if it receives:
i. the affirmative votes of a majority of the voting members of the Board who are present, and
ii. at least three affirmative votes of voting members of the Board.
If a motion does not obtain the majority referred to in item (VI.j.i.), it shall fail.
If a motion obtains a majority but does not obtain at least three affirmative votes as required by item (VI.j.ii.), the motion shall be reconsidered at the next Board meeting unless the movant withdraws it but, if upon reconsideration, the motion does not meet the requirements of items (VI.j.i.) and (VI.j.ii.) above, the motion shall fail.
k. Procedure
Unless otherwise directed by the majority of the voting members of the Board who are present, all meetings shall be conducted in accordance with the latest edition of Roberts Rules of Order, except to the extent that same is inconsistent with the laws of New Jersey or these Bylaws; provided, however, that:
i. only a voting member of the Board shall have standing to object to the procedure utilized at any meeting, and
ii. any such objection shall be raised at the time the procedure is utilized or the objections shall be deemed to have been waived.
VII. Amendments, Reviews, and Waivers
a. Amendments
By majority vote of the full voting membership of the Board (exclusive of vacant positions), these Bylaws may be amended, in whole or in part, and any such amendment may supplement, modify or repeal any provision herein.
No amendment may be voted upon unless its text was distributed to all Board members with the agenda for the Board meeting at which the vote is taken.
b. Review
The periodic review of the Board’s Bylaws are outlined in the Committee Charter. Any proposed amendments to the Bylaws shall be considered by the Board at a subsequent meeting and may be adopted pursuant to section VII.a.
c. Waiver
The provisions of sections VII,a. and VII,b. may be waived, in whole or in part, for defined time periods, by two-thirds vote of the full voting membership of the Board (exclusive of vacant positions).
The Board By-Laws were last amended by the 69ɫƵ Board of Trustees on June 27, 2022. Previously, they were amended on October 1, 2012, October 15, 2014, September 26, 2016, December 11, 2017, and April 30, 2022.
BOARD OF TRUSTEES COMMITTEE CHARTER
I. Function
II. Membership of Committees
III. Committee Charges
IV. Committee Roles and Procedure
V. Committee Reports and Minutes
VI. Committee Meeting Dates
I. Function
The standing committees and the ad hoc committees of the Board of Trustees (“Board”) shall study matters within their jurisdiction and shall make recommendations to the Board regarding such matters.
The jurisdiction of the committees shall include the matters set forth below and such other matters as the Board shall assign from time to time, with emphasis on the strategic implications of those matters and their impact on the College‘s mission. Each committee shall establish an annual planner which may set forth in greater detail the specific responsibilities and tasks of the committee. To facilitate comprehensive understanding of the matters before them, the committees may collaborate as needed.
The Committee Charter shall be reviewed and revised, as appropriate, by the Board and shall be maintained in accordance with NJ Rev Stat § 18A:64-6 (2021) and NJ Rev Stat § 18A:3B-48,58,59,60 (2021).
II. Membership of Committees
The Chair of the Board shall annually make trustee committee assignments, including the appointment of committee chairs, from among the voting members of the Board.
The Chair of the Board shall serve as ex officio on each committee so long as participation in Committee deliberations does not constitute a quorum of the Board. The President shall serve as ex officio and without vote on each committee.
In consultation with the President, the committee Chair shall determine the administrative positions assigned to each committee.
The Student Trustee shall be appointed to at least two of the standing committees (other than the Executive/Judicial Committee and the Nominations and Governance Committee) and, in the absence of the Student Trustee, the Alternate Student Trustee may participate in, and vote at, committee meetings to the same extent as the Student Trustee.
The Student Government Association, Faculty Assembly, and the Ramapo Staff Association may annually name non-voting representatives to the Audit Committee (AC); the Resources Committee (Resources); the Mission Fulfillment Committee (MFC), and ad hoc committees (as appropriate). Such representatives need not be the same persons who are selected as non- voting representatives to the Board and each such person may participate in, but not vote at, committee meetings to the same extent as the non-voting representatives to the Board. Participation by the Student Government Association in the Resources Committee will be limited to non-personnel matters.
III. Committee Charges
A. Executive /Judicial Committee (EJC)
The EJC is established by the Board of Trustees in accordance with NJ Rev Stat § 18A:3B-58 (2013). The primary purpose of the Committee shall be to consider and advise the Board on:
To the extent permitted by law, the Executive/Judicial Committee may take action on behalf of the Board on any emergent matter requiring an immediate decision between regularly scheduled meetings. At the next regular meeting of the Board, the Executive/Judicial Committee shall report its decisions to the full Board. Any three members of the Executive/Judicial Committee shall constitute a quorum thereof.
The voting membership of the EJC includes the Chair, Vice Chair, Treasurer, the Chairs of any standing committees established by the Board, and such other voting members as may be appointed by the Board.
B. Ad Hoc Committees
Ad hoc committees may be created and disbanded by the Chair of the Board. Each ad hoc committee shall cease to exist upon completion of its assignment.
C. Audit Committee (AC)
Committee Purposes and Function:
The 69ɫƵ Audit Committee is established by the Board of Trustees and in accord with NJ Rev Stat § 18A:3B-48 (2013). The primary purpose of the Committee is to assist the Board in fulfilling oversight responsibilities of:
i. the financial reporting process and the integrity of the College’s financial statements,
ii. compliance with legal and regulatory requirements, and its compliance with the applicable code of conduct,
iii. the independent auditors ’qualifications, independence and performance,
iv. the system of internal controls and performance there under, and oversight of Whistle Blower policy
The function of the Audit Committee is oversight. The management of the College is responsible for the preparation, presentation and integrity of the College’s financial statements and for the effectiveness of internal controls over financial reporting. Management is responsible for maintaining appropriate accounting and financial reporting principles and policies and internal controls and procedures that provide for compliance with accounting standards and applicable laws and regulations.
The independent auditors are responsible for planning and carrying out a proper audit of the College’s annual financial statements, annually reviewing (but not auditing) management’s assessment of the effectiveness of internal controls over financial reporting, and other procedures. In fulfilling their responsibilities under this Charter, it is recognized that members of the Audit Committee are not full-time employees of the College and are not, and do not represent themselves to be, performing the functions of auditors or accountants. As such, it is not the duty or responsibility of the Audit Committee or its members to conduct “field work” or other types of auditing or accounting reviews or procedures or to set auditor independence standards.
The independent auditors shall submit to the Audit Committee annually a formal written statement (the “Auditors ’Statement”) describing: the auditors ’internal quality-control procedures; any material issues raised by the most recent internal quality-control review or peer review of the auditors, or by any inquiry or investigation by governmental or professional authorities, within the preceding three years, respecting one or more independent audits carried out by the auditors, and any steps taken to deal with any such issues; and (to assess the auditors ’ independence) all relationships between the independent auditors and the College, including each non-audit service provided to the College and at least the matters set forth in Independence Standards Board No. 1.
The independent auditors shall submit to the Audit Committee annually a formal written statement of the fees billed in each of the last two fiscal years for each of the following categories of services rendered by the independent auditors:
(i) the audit of the College’s annual financial statements and the reviews of the financial information and data and services that are normally provided by the independent auditors in connection with engagements;
(ii) the audit of federal financial assistance and state grants and contracts as required under U.S. OMB Circular A-133 and State of New Jersey OMB Circular 04-04;
(iii) assurance and related services not included in clause (i or ii) that are reasonably related to the performance of the audit or review of the College’s financial statements and financial information and data, in the aggregate and by each service;
(iv) all other products and services rendered by the independent auditors, in the aggregate and by each service.
Committee Membership:
The Audit Committee of 69ɫƵ shall be comprised of no fewer than two (2) members plus a committee chair appointed by the Chair of the Board of Trustees, each of whom the Board shall have determined has no material relationship with the College and is otherwise “independent” under the rules of the New York Stock Exchange, Inc. and Rule 10A 3 under the Securities Exchange Act of 1934. The Board shall have also determined in the exercise of its business judgment that each member is financially literate.
The President and the senior Financial Officer shall serve as ex-officio non-voting members of the Audit Committee. Further, the Board shall name a Recording Secretary to the Committee who is not a member of the Board of Trustees.
Committee Duties and Responsibilities:
To carry out its purposes, the Audit Committee shall have the following duties and responsibilities:
(ii) to be directly responsible for the appointment, termination, compensation, retention and oversight of the work of any other public accounting firm engaged for the purpose of preparing or issuing an audit report or to perform audit, review or attestation services, which firm shall also report directly to the Audit Committee;
(iii) to pre-approve, or to adopt appropriate procedures to pre-approve, all audit and non-audit services to be provided by the independent auditors;
(iv) to ensure that the independent auditors prepare and deliver annually an engagement letter, as well as discuss any relationships or services that may impact the quality of the audit, and confirm annually their independence of the college;
(v) to obtain from the independent auditors in connection with any audit a timely report relating to the College’s annual audited financial statements describing all critical accounting policies and practices used, all alternative treatments within generally accepted accounting principles for policies and practices related to material items that have been discussed with management, ramifications of the use of such alternative disclosures and treatments, and the treatment preferred by the independent auditors, and any material written communications between the independent auditors and management, such as any “management” letter or schedule of unadjusted differences;
(vi) to review and evaluate the qualifications, performance and independence of the independent auditors;
(vii) to discuss with management whether there should be, and the timing and process for implementing, rotation of audit engagement partners, and consider whether there should be regular rotation of the audit firm itself;
(viii) to take into account the opinion of management in assessing the independent auditors ’qualifications, performance and independence (including obtaining survey feedback from Audit Committee members and management); and
(ix) to review and approve any hiring of employees or former employees of the independent auditor.
(i) to review with management management’s evaluation and assessment of the existence and adequacy of internal controls as critical risk management tools;
(ii) to review with the independent auditors management’s evaluation and assessment of internal controls;
(iii) to advise management that the Audit Committee is to receive summaries of and, as appropriate, all significant reports to management and the independent auditors regarding audits of the College’s operations, reports of significant findings and recommendations, management’s action plans, and progress and performance under those plans;
(iv) to advise management that the Audit Committee be informed by the internal and external auditors about fraud, illegal acts, deficiencies in internal controls and other audit –related matters; and
(v) review which aspects of internal control and compliance procedures are being tested annually by internal and external auditor.
(i) to advise management and the independent auditors that they are expected to provide to the Audit Committee a timely analysis of significant issues and practices relating to accounting principles and policies, financial reporting and internal controls over financial reporting;
(ii) to consider any reports or communications (and management’s responses thereto) submitted to the Audit Committee by the independent auditors required by or referred to in Auditor’s Communication with Governance 2083 AU Section 380, as it may be modified or supplemented, or other professional standards;
(iii) to meet with management, the independent auditors and, as appropriate, the Chief Financial Officer, internal auditor, and the Controller:
(iv) to inquire of management as to the existence of any significant deficiencies or material weaknesses in the design or operation of internal controls over financial reporting which are reasonably likely to adversely affect the College’s ability to record, process, summarize and report financial information, and as to the existence of any fraud, whether or not material, that involves management or others who have a significant role in the College’s internal controls over financial reporting
(v) to discuss guidelines and policies governing the process by which management assesses and manages exposure to risk, and to discuss major financial risk exposures and the steps management has taken to monitor and control such exposures;
(vi) to discuss with counsel any significant legal, compliance or regulatory matters that may have a material effect on the financial statements or the College’s business, financial statements or compliance policies, including material notices to or inquiries received from governmental bodies or agencies;
(vii) to establish procedures for the receipt, retention and treatment of complaints received by the College regarding accounting, internal accounting controls or auditing matters, and for the confidential, anonymous submission by employees of concerns regarding questionable accounting or auditing matters, and review the nature and disposition of all such reported matters.
(i) to prepare and issue the evaluation required under “Performance Evaluation” below; and
(ii) to report its activities to the full Board of Trustees on a regular basis and to make such recommendations with respect to the above and other matters as the Audit Committee may deem necessary or appropriate.
(i) to determine that the College has the appropriate structure to carry out its internal audit responsibilities effectively;
(ii) to evaluate the effectiveness, independence and qualifications of internal audit personnel;
(iii) to review and approve the annual internal audit plan as recommended by management or internal audit personnel based upon a comprehensive audit assessment;
(iv) to receive and act upon the reports presented by internal audit personnel; and
(v) to concur in the appointment, replacement or dismissal of internal audit personnel.
(i) to review the College’s Conflict of Interest, Code of Professional Responsibility, and Whistleblower policies;
(ii) to ensure appropriate disclosure of related party transactions; and
(iii) to review and update as necessary the Audit Committee Charter.
Committee Operations:
The Audit Committee shall meet periodically (e.g. three to four times a year as outlined in the Audit Committee Planner, to discuss with management the annual audited financial statements and other financial information and data, as applicable. A majority of the members of the Committee will constitute a quorum for the transaction of business. The Audit Committee shall meet separately and periodically with management and the independent auditors in separate executive session to discuss any matters that the Audit Committee or any of those persons or firms believes should be discussed privately. The Audit Committee may request any officer or employee or counsel or independent auditors to attend a meeting of the Audit Committee or to meet with any members of, or consultants to, the Audit Committee. Members of the Audit Committee may participate in a meeting of the Audit Committee by means of conference call or similar communications equipment by means of which all persons participating in the meeting can hear each other.
The Audit Committee may, in its discretion, delegate to one or more of its members the authority to pre-approve any audit or non-audit services to be performed by the independent auditors, which approvals shall be reported, for informational purposes, to the Audit Committee at its next meeting.
Committee Resources and Authority:
The Audit Committee shall have the resources and authority appropriate to discharge its duties and responsibilities and conduct its operations, including the authority to select, retain, terminate, and approve the fees and other retention terms of special or independent counsel, accountants or other experts and advisors, as it deems necessary or appropriate, with approval of the Board of Trustees. The College shall provide for appropriate funding, as determined by the Audit Committee, and as approved by the Board of Trustees in its capacity as a committee of the Board, for payment of:
(i) Compensation to the independent auditors and any other public accounting firm engaged for the purpose of preparing or issuing an audit report or performing other audit, review or attest services for the College;
(ii) Compensation of any advisers employed by the Audit Committee; and
(iii) Ordinary administrative expenses of the Audit Committee that are necessary or appropriate in carrying out its duties.
Committee Performance Evaluation:
The Audit Committee shall prepare and review with the Board of Trustees an annual performance evaluation of the Audit Committee, which evaluation shall compare the performance of the Audit Committee with the requirements of this charter. The performance evaluation shall also recommend to the Board of Trustees any improvements to the Audit Committee’s charter deemed necessary or desirable by the Audit Committee. The performance evaluation by the Audit Committee shall be conducted in such manner as the Audit Committee deems appropriate. The report to the Board of Trustees may take the form of a written report by the Audit Committee or an oral report by the Chair of the Audit Committee or any other member of the Audit Committee designated by the Audit Committee.
D. Resources Committee (Resources)
The Resources Committee shall have the primary purpose of overseeing the College’s human, capital and financial resources to promote sustainability in accordance with NJ Rev Stat
Committee’s responsibilities shall include, without limitation:
The Chair of the Resources Committee shall have accounting or related financial management expertise, and the Board shall make efforts to ensure that a majority of the members of the Committee have expertise or experience in one or more of the following areas: accounting, financial management, business management, human resources, labor relations, and capital resource management.
E. Mission Fulfillment Committee (MFC)
The MFC shall have the primary purpose of assisting and advising the Board on all matters related to the academic mission, educational programs, student well-being, student success, and institutional development. This responsibility shall include, without limitation:
F. Nominations & Governance Committee (NGC)
Established in accordance with NJ Rev Stat § 18A:3B-60 (2013) and NJ Rev Stat § 18A:3B-62 (2013), the NGC shall have the primary purpose of assisting the Board in matters pertaining to Board governance. In fulfilling this charter, the Committee will promote a fully engaged, knowledgeable, and strategically oriented Board.
IV. Committee Roles and Procedure
Committee meetings shall be convened by committee Chairs. Notice of said meetings and agendas will be posted five days in advance, with copies sent, to the extent practicable, to committee members and representatives.
Committee Chairs shall develop committee meeting agendas in collaboration with the President and/or the President’s designee. Where necessary and to the extent permitted by law, committee Chairs may reserve a portion of the meeting agenda for discussion in closed session of the committee’s Trustee members. It is the responsibility of committee Chairs to facilitate strategic discussion, request additional information as appropriate within the bounds of the Board’s governance role, and promote efficient committee operations.
Committee meetings will ordinarily include a period at which student, faculty, and staff representatives will be invited to participate. Non-voting representatives and staff attendees are encouraged to participate in open committee discussions. To the extent permitted by law, disposition of agenda items may be determined by voting members of the committee by majority vote in closed session with the President.
Staff members with appropriate administrative responsibilities will be assigned by the College President to work with each of the committees and to assist the committee Chairs in the development of committee agendas and reports.
The recommendations of a committee shall be voted upon by said committee for advancement to the full Board. Where appropriate, the committee shall recommend that decision items be consolidated in a consent agenda for action by the full Board.
V. Committee Reports and Minutes
Minutes of each committee meeting shall be prepared and distributed to the Board with the agenda for each Board meeting.
The minutes shall set forth the committee recommendations, the committee vote on each recommendation, and, to the extent practicable, a summary of the reasons for each recommendation and any countervailing considerations.
Minutes of the Executive/Judicial Committee shall identify all actions taken by the EJC on behalf of the full Board, the committee vote on each action, and, to the extent practicable, a summary of the reasons for each action and any countervailing considerations.
The Chair of any committee and any dissenting members may prepare reports to the Board on any recommendation or action.
For good reason (including, without limitation, emergencies), committee reports may be presented orally at Board meetings, but consideration of such reports and/or Board action on recommendations embodied therein may be deferred to a subsequent Board meeting at the discretion of the Chair of the Board unless the Board by majority vote, shall decide otherwise.
VII. Committee Meeting Dates
Except for emergencies, Board committee meetings shall, to the extent practicable, be held on dates different from the dates of the regular Board meetings to allow more time for comprehensive discussion among assigned committee members, as well as to allow for engagement from non-voting representatives.
The Committee Charter was last amended by the 69ɫƵ Board of Trustees on
June 27, 2022. Previously, it was revised on October 15, 2014, September 26, 2016, and
December 11, 2017, and April 30, 2018.
Notice of Meetings
The Board of Trustees of 69ɫƵ of New Jersey has proposed the following calendar of regular meetings:
Unless otherwise noted, the Board’s regular meetings will take place in the Trustees Pavilion at 505 Ramapo Valley Road in Mahwah, NJ 07430. Work Sessions commence at 3:30 p.m. and Regular Public Sessions commence at 6:00 p.m. It is anticipated that official action will be taken at the public session meetings.
Further, the Executive/Judicial Committee of the Board of Trustees of 69ɫƵ of New Jersey has proposed the following calendar of meetings:
Unless otherwise noted, the Committee will meet at 3:00 p.m. in Room 520 of the Anisfield School of Business at 505 Ramapo Valley Road in Mahwah, NJ 07430. It is anticipated that official action will be taken at these meetings.
Looking for specific Board meeting records? Please refer to the College’s Open Public Records Act site
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on June 29, 2026 and took the following actions as part of the publicly noticed regular meeting:

Promotion Recipients
The Board also:
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on April 27, 2026 and took the following actions as part of the publicly noticed regular meeting:
The Board also:
Recognized recipients of the President’s Staff Recognition Awards
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on February 9, 2026 and took the following actions as part of the publicly noticed regular meeting:
The Board also:
October 2025
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on October 6, 2025 and took the following actions as part of the publicly noticed regular meeting:
The Board also:
_________________________________________________
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting
Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison | VP for Policy, Research, & Governance, at (201)684-7609 or bwillia1@ramapo.edu.
Board of Trustees meeting materials are archived in the College Library.
The next regular meeting of the Board of Trustees is February 9, 2026.
September 2025
The 69ɫƵ Board of Trustees met virtually on September 8, 2025 and took the following actions as part of the publicly noticed special meeting:
June 2025
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on June 30, 2025 and took the following actions as part of the publicly noticed regular meeting:
The Board also:
Information regarding the Board of Trustees is available by contacting
Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
Board of Trustees meeting materials are archived in the Potter Library
Board Meeting Recaps are available at ramapo.edu/board.
The next regular meeting of the Board of Trustees is October 6, 2025 at 6:00 p.m
April 2025
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on April 28, 2025 and took the following actions as part of the publicly noticed regular meeting:
The Board also:
Information regarding the Board of Trustees is available by contacting
Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
Board of Trustees meeting materials are archived in the Potter Library.
Board Meeting Recaps are available at ramapo.edu/board.
The Annual Budget Hearing is May 7 at 10:00 a.m. The next regular meeting of the Board of Trustees is June 30, 2025 at 6:00 p.m.
February 2025
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on February 3, 2025 and took the following actions as part of the publicly noticed regular meeting:
The Board also:
Information regarding the Board of Trustees is available by contacting
Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
Board of Trustees meeting materials are archived in the Potter Library. Board Meeting Recaps are available at ramapo.edu/board. The next regular meeting of the Board of Trustees is April 28, 2025.
September 2024
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on September 30, 2024 and took the following actions as part of the publicly noticed regular meeting:
The Board also:
and Anthony Padovano
_________________________________________________
Information regarding the Board of Trustees is available by contacting
Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
Board of Trustees meeting materials are archived in the College Library. Board Meeting Recaps are available at ramapo.edu/board. The next regular meeting of the Board of Trustees is February 3, 2025.
June 2024
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on June 25, 2024 and took the following actions as part of the publicly noticed regular meeting:
The Board also:
_________________________________________________
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting
Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison | VP for Policy, Research, & Governance, at (201)684-7609 or bwillia1@ramapo.edu.
Board of Trustees meeting materials are archived in the College Library.
Board Meeting Recaps are available at ramapo.edu/board.
The next regular meeting of the Board of Trustees is September 30, 2024.
April 2024
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on April 16, 2024 and took the following actions as part of the publicly noticed regular meeting:
The Board also:
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting
Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison | VP for Policy, Research, & Governance, at (201)684-7609 or bwillia1@ramapo.edu.
Board of Trustees meeting materials are archived in the College Library.
Board Meeting Recaps are available at ramapo.edu/board.
The Annual Budget Hearing is May 8 at 10AM.
The next regular meeting of the Board of Trustees is June 25, 2024.
January 2024
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on January 30, 2024 and took the following actions as part of the publicly noticed regular meeting:
The Board also:
_________________________________________________
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting
Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison | VP for Policy, Research, & Governance, at (201)684-7609 or bwillia1@ramapo.edu.
Board of Trustees meeting materials are archived in the College Library.
Board Meeting Recaps are available at ramapo.edu/board.
The next regular meeting of the Board of Trustees is April 16, 2024.
Board of Trustees Meeting Recap
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on October 2, 2023 and took the following actions as part of the publicly noticed regular meeting:
The Board also:
_________________________________________________
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting
Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison | VP for Policy, Research, & Governance, at (201)684-7609 or bwillia1@ramapo.edu
Board of Trustees meeting materials are archived in the College Library.
Board Meeting Recaps are available at ramapo.edu/board.
The next regular meeting of the Board of Trustees is January 30, 2024.
June 2023
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on June 26, 2023 and took the following actions as part of the publicly noticed regular meeting:
Dean Chen, David Oh, Natalia Santamaria Laorden
The Board also:
_________________________________________________
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting
Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison | VP for Policy, Research, & Governance, at (201)684-7609 or bwillia1@ramapo.edu.
Board of Trustees meeting materials are archived in the College Library.
Board Meeting Recaps are available at ramapo.edu/board.
The next regular meeting of the Board of Trustees is October 2, 2023.
April 2023
The 69ɫƵ Board of Trustees hosted the Annual Budget Hearing on May 2, 2023 in Trustees Pavilion, no formal action was taken as part of the publicly noticed Hearing. Materials are available at .
The 69ɫƵ Board of Trustees also met in the Trustees Pavilion on April 27, 2023 and took the
following actions as part of the publicly noticed regular meeting:
Rodriguez, Catherine Santander, Victoria Sciancalepore, Ulysses Simpkins, Sarah Stacey, Sussy Teijeiro, Debra Verret, Claire Wisneski, Alexandra Woods, Elena Yee
The Board also:
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting
Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
Board of Trustees meeting materials are archived in the College Library.
Board Meeting Recaps are available at ramapo.edu/board.
The Annual Budget Hearing is May 2, 2023 at 10 a.m.
The next regular meeting of the Board of Trustees is June 26, 2023.
January 30, 2023
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on January 30, 2023 and took the
following actions as part of the publicly noticed regular meeting:
The Board also:
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
Board of Trustees meeting materials are archived in the College Library.
Board Meeting Recaps are available at ramapo.edu/board.
The next regular meeting of the Board of Trustees is scheduled for April 27, 2023.
October 3, 2022
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on October 3, 2022 and took the
following actions as part of the publicly noticed regular meeting:
The Board also:
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
Board of Trustees meeting materials are archived in the College Library.
The next regular meeting of the Board of Trustees is scheduled for January 30, 2022.
August 26, 2022
The 69ɫƵ Board of Trustees met in the Anisfield School of Business Room 520 and via WebEx on August 26, 2022 and took the following actions:
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison | Vice President for Policy, Research & Governance at (201)684-7609 or bwillia1@ramapo.edu.
The next regular meeting of the Board of Trustees is scheduled for October 3, 2022.
June 27, 2022
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on June 27, 2022 and took the following actions:
The Board also:
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
The next regular meeting of the Board of Trustees is tentatively scheduled for October 3, 2022.
April 25, 2022
The 69ɫƵ Board of Trustees met in the Trustees Pavilion on April 25, 2022 and took the following actions:
The Board also:
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
The next regularly scheduled meeting of the Board of Trustees is the
Budget Hearing on May 9, 2022.
March 4, 2022
The 69ɫƵ Board of Trustees convened a Special Meeting on March 4, 2021 via WebEx and took the following action
Approval of the March 2022 List of Personnel Actions including:
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting Brittany A. Williams- Goldstein, Chief of Staff and Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
Previous meeting recaps are available at www.ramapo.edu/board/bylaws/.
The next regular meeting of the Board of Trustees is scheduled for April 25, 2022.
January 31, 2022
The 69ɫƵ Board of Trustees met in the Trustees Pavilion and via WebEx on January 31, 2022 and took the following actions:
The Board also:
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
The next regularly scheduled meeting of the Board of Trustees is April 25, 2022.
April 2021
The 69ɫƵ Board of Trustees met on April 26, 2021 and took the following actions:
Appointments
Reappointments
The Board also:
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting
Dr. Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison, at bwillia1@ramapo.edu.
Previous meeting recaps are available at .
The Board of Trustees will host the Annual Budget Hearing on May 11 at 10AM via WebEx.
The next regular meeting of the Board is June 28, 2021 at 3:30/6PM.
June 28, 2021
The 69ɫƵ Board of Trustees met in the Trustees Pavilion and WebEx on June 28, 2021 and took the following actions:
The Board also:
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting
Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
The next regularly scheduled meeting of the Board of Trustees is September 27, 2021.
Sept 27, 2021
The 69ɫƵ Board of Trustees met in the Trustees Pavilion and via WebEx on September 27, 2021 and took the following actions:
The Board also:
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting
Brittany A. Williams-Goldstein, Chief of Staff & Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
The next regularly scheduled meeting of the Board of Trustees is January 31, 2022.
January 2021
The 69ɫƵ Board of Trustees met on January 25, 2021 via WebEx and took the following actions:
The Board also:
Information regarding the Board of Trustees is available at or by contacting Dr. Brittany A. Williams-Goldstein, Chief of Staff and Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
Previous meeting recaps are available at .
The next regular meeting of the Board of Trustees is scheduled for April 26, 2021.
February 26, 2021
The 69ɫƵ Board of Trustees met on February 26, 2021 via WebEx.
The Board of Trustees authorized an executive session to discuss personnel, contract negotiations, and attorney-client privileged matters associated with the College’s 2021 Presidential Search.
No formal action was taken at the meeting.
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting Brittany A. Williams- Goldstein, Chief of Staff and Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
Previous meeting recaps are available at /board/bylaws/. The next special meeting of the Board of Trustees is scheduled for March 5, 2021. The next regular meeting of the Board of Trustees is scheduled for April 26, 2021.
March 5, 2021
The 69ɫƵ Board of Trustees met on March 5, 2021 via WebEx and took the following action:
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting Brittany A. Williams- Goldstein, Chief of Staff and Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
Previous meeting recaps are available at Board bylaws.
The next regular meeting of the Board of Trustees is scheduled for April 26, 2021.
March 30, 2021
The 69ɫƵ Board of Trustees met on March 30, 2021 via WebEx and took the following action:
Information regarding the Board of Trustees is available at ramapo.edu/board or by contacting Brittany A. Williams- Goldstein, Chief of Staff and Board Liaison, at (201)684-7609 or bwillia1@ramapo.edu.
Previous meeting recaps are available at /board/bylaws/. The next regular meeting of the Board of Trustees is scheduled for April 26, 2021.
Notice
Annual Budget Hearing
In accord with the schedule of meetings for 2020-21, the Board of Trustees of 69ɫƵ of New Jersey will hold its Annual Budget Hearing in public session on Tuesday, May 11, 2021 at 10:00AM via WebEx
This hearing presents the proposed budget assumptions and projections for the next Fiscal Year.
The public may attend this meeting. Official action will not be taken.
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