69色情视频

Budget Transfers & Journal Entries

• • Revenue & Expense Account Codes
  • Software Memo

What is a FOAP?

This is an acronym for the accounting code block (budget number). The budget number consists of four components: Fund, Organization, Account, Program.

FUND – a 5-digit code that is required on all transactions and identifies the funding source (e.g. 10001).

ORGANIZATION or ORG – a 5-digit code, short for organization code, which identifies the budgetary unit (department) responsible for managing the funds. Organization codes closely follow the organizational structure of the College. In Adaptive, orgs/organizations are known as levels.

ACCOUNT – a 4-digit code that defines the type of expense or revenue type (e.g. 7001). The listing of account codes can be found here.

PROGRAM – a 2-digit code which defines the program category under which a particular unit budget falls such as Instruction (10), Academic Support (40), Student Services (50), Institutional Support (60), Physical Plant (70), and Auxiliary (90).

What is the difference between a budget transfer and a journal entry?

Budget Transfers

• Affect available funding in the 鈥淎djusted Budget鈥� column of the financial data
• Can only be made between accounts within the same fund (e.g. from fund 10001 to 10001 NOT from fund 32001 to 10001)
• Cannot be made for transactions between the College, any Auxiliary, Agency or Foundation accounts. Examples of Auxiliary accounts are Residence Life, Food Services, Special Events & Conferences, etc鈥�
• Please refer to the Account Codes Listing, only accounts that ARE highlighted can be used for budget transfers

Journal Entries

• Affect 鈥淵TD Activity鈥� (or the actual) column of the financial data
• Cannot be made to or from account 7001 because it is a budget account
• Please refer to the Account Codes Listing, only accounts that ARE NOT highlighted can be used for journal entries

Who should I email to request a budget transfer or journal entry?

For budget transfers, please email budget@ramapo.edu with a from听补苍诲听to聽FOAP and include a detailed description, up to 35 characters.

For journal entries, please email accounting@ramapo.edu聽with a聽from听补苍诲听to聽FOAP and include a detailed description, up to 35 characters.

Who do I contact for questions regarding a chargeback?

For questions regarding chargebacks related to copiers, official reception, pre-paid cell, print shop charges and postage, you can email accounting@ramapo.edu for assistance.

What is the turnaround time for a budget transfer?

If the correct FOAPs are provided, the process will usually be completed within 24 hours after receipt of initial request. The Budget Office will e-mail units after the budget transfer is posted in Banner Finance.