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| Section: | 600 |
| Section Title: | Administrative |
| Policy Number: | 608 |
| Policy Name: | Official Reception, Refreshment and Entertainment Expenses Guidelines |
| Approval Authority: | President鈥檚 Cabinet |
| College Policy Executive: | Chief Planning Officer |
| Responsible Executive: | Vice President Administration and Finance |
| Responsible Unit: | Business Services |
| Date Adopted: | August 9, 2006 |
| Date Revised: | August 8, 2017 |
Policy
69色情视频 will follow the guidelines in OMB Circular No. 11-09, which outline the procedure for expending College funds for entertainment expenses, meals, and refreshments.
Please refer to the College鈥檚 Travel Policies and Procedures regarding meal reimbursements while on College business, and to negotiated union agreements regarding meals when working hours in excess of the standard.
To provide guidance on entertainment expenses, meals, and refreshments.
Employees and Students
Procedure
College鈥檚 Travel Policies and Procedures
Business Services
Procedure
69色情视频 will follow the guidelines in OMB Circular No. 11-09, which outline the procedure for expending College funds for entertainment expenses, meals, and refreshments.
Please refer to the College鈥檚 Travel Policies and Procedures regarding meal reimbursements while on College business, and to negotiated union agreements regarding meals when working hours in excess of the standard.
1. Entertainment of prospective and current students, including meals and refreshments and any other expenses directly related to such entertainment.
2. Entertainment of dignitaries and other non颅-State employees including meals and refreshments and any other reasonable expenses directly related to such entertainment. A dignitary is a notable or prominent public figure, a high-颅level official, or one who holds a position of honor. 聽It is expected that expenditures for this purpose will be minimal and infrequent.
3. Expenses for meetings of the Board of Trustees or other high颅-level organizational meetings, but limited to meals and refreshments.
4. All聽reasonable聽costs聽of聽commencement, convocation and other聽designated College-wide events. These events shall be minimal and infrequent and shall be designated as 鈥淐ollege-wide鈥 by the President鈥檚 Cabinet.
5. Light meals and/or refreshments at College-wide ceremonies recognizing length of service, retirements, and/or extraordinary contributions by employees to the College. These ceremonies shall be minimal and infrequent and shall require advance approval by the President鈥檚 Cabinet.
6. Light meals and/or refreshments for on-campus training sessions when it is necessary for employees to remain at the training site, which is not the employee鈥檚 work station. Such expenses must be authorized by the appropriate Vice President or President a minimum of seven business days in advance of the training session.
7. Entertainment expenditures related to College employees are allowable when such employees are essential to the conduct of the activity, event or function. Normally, these activities, events, or functions are related to student recognition activities.
1. Meals聽or聽refreshments聽to be聽served to聽participants聽(other聽than聽students)聽or guests聽at聽any聽athletic聽event聽or other games聽or contests.
2. Expenses聽for聽alcoholic聽beverages.
3. With the exception of items 5 and 6 under 鈥淎llowable Expenses鈥, meals or refreshments served at functions held primarily for the benefit of employees (i.e. working lunches, staff meetings, etc.).
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