ࡱ> ACB Lbjbj]W]W 4"?=?=L   dddddxxxx,x-.,------$.`1%-d%-dd:-UUUdd,U,UU *+&:*,P-0-*61@1,++"1d,U%-%-@-1  *: STUDENT WEB TIME Procedures for In Progress or Not Started Timesheets The following procedures should only be used at the end of the two-week pay period, on the Monday due date outlined on the Student Biweekly Pay Schedule. If the timesheet is extracted any sooner, the student will not be able to enter the system or enter their time. Students have until 11:59 p.m. the Saturday following the end of the pay period to enter and submit their time for approval. In Progress Approval Procedures: The following procedure should be used when a student has entered hours on their timesheet but has failed to complete entering hours worked or has failed to submit their time for approval and payment. Submit the timesheet. Click on Change Time Record Enter any missing hours worked by clicking on Enter Hours under the correct date. Save each days hours worked as you proceed through the two-week pay period or change the record to reflect the actual hours worked. Click on Preview to review the entire two-week pay period, then click Submit and Approve; OR Preview the entire two-week pay period. If the time record is correct, then simply Approve. Please note: If a student has originated their timesheet (In Progress) and has failed to enter any hours (0 hours entered), nothing can be done. As per the Cahill Center, students are responsible to record hours worked through the Web Time system. This is mandatory as per their contract. A Student Missed Timesheet must be completed for the missed pay period and submitted to payroll@ramapo.edu. Not Started Extract/Approval Procedure: Please note: Do not begin this procedure until you are able to enter hours. If you exit the system after extracting a timesheet, you will not be able to re-enter the timesheet; it will default into an error status; we will be unable to correct it. Also, please do not Submit timesheets that do not have any hours recorded or saved. If you should do so, the students timesheet will default into an error status and we will be unable to correct it. In the web time system, for those student timesheets that appear as Not Started Click on Extract Click on Enter Hours and proceed through the two-week pay period, entering and saving each days hours worked. Click on Submit Preview the entered hours and then Click on Approve. PLEASE DO NOT USE RETURN FOR CORRECTION. IT IS NOT WORKING PROPERLY IN THE STUDENT WEB TIME SYSTEM. Payroll will not accept word.docs for the current pay period. Word.docs can only be used for payrolls that have already been processed and paid. 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