аЯрЁБс>ўџ <>ўџџџ;џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅСu@ №ПG"bjbjцц 0ŒŒ*џџџџџџˆЊЊЊЊЊЊЊОТТТ8њ Оъ6 L L L L L L L $yRЫV4Њ L L 4ЊЊL L Iм м м ЊL ЊL м м ъм ЦЊЊЦL * №”тПVEЧТ Ц_0Ц!6 !ЦООЊЊЊЊ!ЊЦHL vТ Tм  DZ АL L L 44ООТЦ ООТExecutive Council January 24, 2007 Board Room Members Present: Erin Augis, Maria Vail, Susan Eisner, Anita Stellenwerf, Patricia Ard, Irene Kuchta,  CONTACT _Con-46293B001 \c \s \l Marcia Sexton, Sue Scher, Jason Hecht, Eric Karlin, Provost Beth Barnett Members Absent: Amruth Kumar 1. Memorial for President Mercer’s late mother Executive Council would like to do something in remembrance of President Mercer’s mother, Pauline Mercer. In addition to donations to the St. Paul’s Cathedral Memorial Fund, it was suggested and discussed that a book be provided to the Potter Library with a commemorative book plate. Action Item: Eric will ask President Mercer is there were any particular topics or books enjoyed by his late mother and the Library will see about acquiring said book and book plate. 2. Parking Faculty are experiencing an increase in parking tickets and increases in the difficulty of finding parking spaces especially on Wednesdays. This issue was raised last semester when parking tickets for faculty went into effect. Action Item: Provost Barnett will check with Pam Bischoff regarding parking issues and the strategy for dealing with faculty parking tickets. The Executive Council also requests a report on faculty parking use and availability as soon as possible. Suggestion: Executive Council suggests temporarily suspending faculty tickets on Wednesdays until a report is received. 3. Summer program update The summer school task force is up and running but their report is not due until March. Chairs of the task forces will be meeting with Provost Barnett very soon. The Provost is also scheduling a “Pillar Talk” meeting for general input within the next 2-3 weeks. For summer 2007, the Provost is seeking startup money for the high school program. Funding is needed for advertising, transportation, and coordination. A program is ready to go for environmental studies and international (?). Contemporary Arts have several options and will need to select which program they want to run. Action Item: Provost Barnett will send a written report to the Executive Council regarding the summer high school program. Regarding regular summer courses and “guaranteed go” courses, faculty have submitted courses for summer to their respective deans but the deans have not brought them to the Provost as yet. Action Item: Provost Barnett will address summer courses with the deans and provide feedback to the Executive Council. Unit reps will need to discuss in Unit Councils what impact, if any, lowering costs for four credit courses during the summer will have. Compensation for faculty will not change, only the charge to students. Also, the Provost will be meeting with the Cabinet to discuss enrollment figures and provide information to the Executive Council. 4. Final exam schedule for spring 2007 and when grades are due The final exam schedule for spring 2007 was not available for faculty to put in their syllabi and the date when grades are due was also not available. There is some concern that starting times for exams do not correspond to when classes meet. Provost Barnett was told by the Registrar’s Office that the final exam dates were posted (posted to Web for Students but not Web for Faculty). Suggestion: Executive Council strongly suggests that the final exam schedule should be posted with the academic calendar along with the date grades are due before the start of the semester. Action Item: Provost Barnett is setting up a calendar committee, chaired by the Registrar that will need a faculty member representative. The committee will receive feedback from all interested constituents and attempt to set up calendars for the next 2 years and possibly for a minimum of four years out. The Registrar is setting up a mock calendar for spring 2008 that pushes the start date back a week. Action Item: A general forum on calendars will be scheduled to solicit feedback from the campus community. 5. Three items for semester discussion A. Start date for spring 08-see previous agenda item. B. Flex issues: uniformity, assignment, confusion over the approval process, Union implications, reassigned time, adjunct rate, research, unit service vs. college service, extraordinary service for ARC, Executive Council, and conveners, use/misuse of flex units, junior faculty concerns over higher expectations of publication and service. Action Item: Provost Barnett will provide data on the adjunct rate and percentage of courses taught. The Executive Council would also like to conduct a faculty survey and audit on how flex is being used. A discussion on faculty lifespan also needs to be started. C. Personnel process/procedures: equity of reappointment and tenure, equitable process and transparency, contract interpretations especially for scholarship, standardization of procedures, Union involvement and local negotiations. Reappointment happens at the Unit level while tenure happens at the all-college level. Action Item: Executive Council will meet with Union leaders and discuss personnel issues. 6. Search Task Force Report Provost Barnett provided copies of the administrations’ response to the Search Task Force Recommendations. Action Item: Executive Council will review the response and forward it to the Chair of the Search Task Force. This item will be on the agenda for a subsequent meeting with President Mercer. Lorraine Edwards will also be invited to that meeting. 7. Course enrollments and deregistration There has been some difficulty with getting students back into courses especially students that were deregistered by mistake for supposed lack of payment. Current practice has been to outsource payment collection and payments were not updated/posted in real-time. The Bursar’s Office has authority to override deregistered students but faculty were not completely aware what the problem was or why their class lists may be incorrect. Action Item: Provost Barnett is working to install a new on-campus payment system that will post payments in real time to prevent the problem from re-occurring. Should this happen again, the Provost will request that faculty be notified. 8. Minutes Minutes for the December 6 and 13, 2006, Executive Council meetings were approved. Minutes of the January 16, 2007 Faculty Assembly meeting were provisionally approved. Minutes for the January 17, 2007 Executive Council meeting were approved. Action Item: Eric, Irene, and Marcia will be trained on working with the Faculty Assembly webpage on January 31, 2007. Approved minutes will be posted following training. Submitted by M. Sexton, January 24, 2007 Approved January 31, 2007   •–ЗИХЦы ! $  Œ n o { % ' ( + 3 4  ( ы   Œ  ‘ ” Љ Њ  &<r}~‡•–ћ36Bѓ EњЭи‹—'3’–™ќјќјќ№ќ№ќ№ќьќшьфьрлрьќшрќрлрзрзвзрќшзќзќзќзќзќзЧзвзУвзУМшќУќУЗУЗУќВќУш h^Tѕ5 hнU‘5 hВ~,hВ~,hнU‘hнU‘hВ~,B*phџ hВ~,5hВ~, h‘ll5h‘llhL_h^wh@Wbjh^TѕUhŠkрh^TѕF#./  ! 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